Updated September 2011


Section 1 -- Name: The Irish Step Dancers of New Mexico is a Non-Profit Organization in the State of New Mexico that supports Coleman Academy Irish Step Dancers of New Mexico.

The organization’s Employer Identification Number is 22-3873643.

Section 2 -- Purpose: The primary purpose of ISDNM is to provide Irish Step Dance and instruction in New Mexico.


Section 1 -- Eligibility for membership: Membership is by family and includes the parents/guardians of each dancer at the Coleman Academy.

Section 2 -- Annual dues: Paying membership dues are per family annually. The amount of these dues will be voted upon during the annual General Meeting.

Section 3 -- Rights of members: Each member with current dues paid shall be eligible to vote on any business that is brought before the organization.

Section 4 -- Resignation and termination: Any member may resign by filing a written resignation with the secretary. Resignation shall not relieve a member of unpaid dues, or other charges previously accrued. A member can have their membership terminated by a majority vote of the membership.

Section 5 -- Non-voting membership: The board shall have the authority to establish and define non-voting categories of membership.

Section 6 -- Contact confidentiality: Contact information provided by members for the sole use of the organization shall be considered private and not for general dissemination, unless with the permission of the member.


Section 1 -- General meetings: General meetings will be held each trimester, at a time and place designated by the Board.

Section 2 -- Annual meeting: An annual meeting of the members shall take place in the month of October, the specific date, time and location of which will be designated reports on the activities of the association and determine the direction of the association for the coming year.

Section 3 -- Special meetings: Special meetings maybe called at the President’s discretion or at the request of 5 or more members.

Section 4 -- Notice of meetings: The Secretary shall advise all voting members via email and public notice of the date, time, place and agenda of each meeting ten days prior to the event.

Section 5 -- Order of business: The order of Business at all regularly called meetings shall be as set down by policy adopted by the board of directors.

Section 6 -- Advisory member: The TCRG (Teagascoir Choimisiuin le Rinci Gaelacha; Gaelic for Commission Certified Irish Dance Teacher) shall act as an advisory member, providing suggestions, updates and input to the board and members regarding any subject relating to Irish Dance.

Section 7 -- Quorum: At least three (3) members, in addition to the elected board members are necessary to constitute a quorum for the purpose of conducting valid transactions of business.

Section 8 -- Voting: All issues to be voted on shall be decided by a simple majority of those present at the meeting in which the vote takes place. Voting on any question or in any election may be by voice vote unless the presiding officer shall order, or any member shall demand voting by ballot.

Section 9 -- Roberts’ Rules of Order: The rules contained in Robert’s Rules of Order shall govern the proceedings of this organization in all cases to which they are applicable and in which they are not inconsistent with the bylaws.


Section 1 -- Board role, size and compensation: The board is responsible for overall policy and direction of the association, and delegates responsibility of day-to-day operations to the staff and committees. The board receives no compensation other than reasonable expenses. The board shall be comprised of at least 4 board members; a President, Vice-president, Treasurer, Financial Secretary and Secretary.

Section 2 -- Officers and Duties: There shall be at least four officers of the board, consisting of a president, vice-president, secretary, financial secretary, and treasurer. Their duties are as follows:


  • PRESIDENT: presides at meetings, appoints committees and represents the organization.

  • VICE PRESIDENT: The 1st Vice President acts for the President in his/her absence and succeeds to the position of President in the event of the vacancy of the office of President. The Vice-President will preside over the committees established by the President of the organization.

  • TREASURER: manages the finances of the organization, including a bank account requiring authorized signatures of the President, 1st Vice President, Treasurer and Secretary. Each check requires two of the above signatures. The Treasurer will provide a financial statement at the annual election meeting and a Treasurer's report each month.

  • SECRETARY: records the minutes of the meetings and manages correspondence of the organization.

  • FINANCAL SECRETARY: records and deposits Studio Rental Fees paid by members and reports deposits to the Treasurer. All fees paid are to be kept confidential.

Section 3 -- Terms: Terms for each Board Member are outlined below. Each board member is eligible for re-election.

  • PRESIDENT: The President will serve a two-year term.

  • VICE PRESIDENT: The Vice-President will serve a one-year term.

  • TREASURER: The Treasurer will serve a two-year term.

  • SECRETARY: The Secretary will serve a one-year term.

  • FINANCIAL SECRETARY: The Financial Secretary will serve a two-year term.

Section 4 -- Meetings and notice: The Secretary must advise all members via email and public notice of the date, time and place of the board meeting ten days prior to the event. The Board of Directors may meet at the President’s discretion to address issues that are to be resolved or brought before the general membership.

Section 5 -- Board elections: New board and current board members shall be elected or re-elected by the voting representation of the members at the annual meeting. Board members are elected by simple majority vote of the members attending the meeting.

Section 6 -- Election Procedures: A Board Development Committee shall be responsible for nominating a slate of prospective board members representing the association’s diverse constituency. In addition, any member can nominate a candidate to the slate of nominees. Nominations will be made during the monthly board meeting in August and the persons so nominated must indicate a willingness to accept the position if so elected. Each family with at least one student currently enrolled in dance class at the Coleman Academy, with dues paid up to date, has one vote. Officers do not have a vote in addition to their assumed family vote.

Section 7 -- Quorum: The President plus three officers must be present at the Board of Directors meeting to constitute a quorum. Each officer shall have only one vote for passing a motion. Motions passed at the Executive Meeting must be introduced for consideration at the next General Meeting.

Section 8 -- Contracts: The Board of Directors may authorize any officer or officers, agent or agents, to enter into a contract or execute and deliver any instrument in the name of and on behalf of the corporation, and such authority may be general or confined to specific instances

Section 9 -- Conflicts of Interest: Any member of the Board of Directors who has a financial, personal, or official interest in, or conflict (or appearance of a conflict) with any matter pending before the Board of Directors, of such nature that it prevents or may prevent that member from acting on the matter in an impartial manner, will offer to the Board to voluntarily excuse him/herself and will vacate his seat and refrain from discussion and voting on said item.

Section 10 -- Vacancies: In the event of death, resignation or removal of an officer, the board of directors in its discretion may elect or appoint a successor to fill the unexpired term. Any two (2) or more offices may be held by the same person, except the offices of president, secretary or treasurer. These vacancies will be filled only to the end of the particular board member’s term.

Section 11 -- Resignation, termination and absences: Resignation from the board must be in writing and received by the Secretary. A board member shall be terminated from the board due to excess absences, more than two unexcused absences from board meetings in a year. A board member may be removed for other reasons by a three-fourths vote of the remaining directors.


Section 1 -- Committee formation: Committees exist at the discretion of the Board of Directors to perform specific functions and are dissolved at the conclusion of an assignment or with the annual election, whichever comes first. Committees do not have the power to make financial commitments for the organization.

Section 2 - Financial Review Committee; Consisting of two (2) or more members of ISDNM, the Financial Review Committee shall perform an annual review of all fiscal records for the previous fiscal year and submit a report to the general meeting in the third trimester general meeting.

Section 3 -- Executive Committee: The Board of Directors serves as the members of the Executive Committee. In addition to the power to amend the Articles of Incorporation and bylaws, the Executive Committee shall have all the powers and of directors, and is subject to the direction and control of the full board.


Section 1 -- Non-Profit basis: Income shall be limited to that necessary to defray the expense normally incurred in implementing the purpose of the organization. This income shall be determined by evaluating the previous year's expenses and creating an operating budget for the following year to be voted upon during the annual General Meeting to be held in October.

Section 2 - Acceptance/no acceptance: Acceptance/no acceptance of this budget will be determined by a simple majority vote of those members in attendance at this annual meeting.

Section 3 -- Expenditure: Any atypical operational expenditure over $100.00 shall require the approval of the board.

Section 4 -- Valid Transactions: The President, plus at least two Officers and three general members are necessary to constitute a quorum for the purpose of conducting valid transactions of business.

Section 5 -- Fiscal year: The fiscal year shall be October 1st through September 30th.


Section 1 -- Amendments: Any amendment to the by-laws requires a vote of two-thirds of the membership present at the meeting, provided that the proposed amendment was presented for consideration at the previous meeting.

Section 2 -- Unanimous vote: By unanimous vote, a proposed amendment may be adopted without prior notice.

Section 3 -- Notice: If any by-law regulating an impending election of directors is adopted, amended or repealed by the board of directors, there shall be set forth in the notice of the next meeting of members the election of directors the by-law so adopted, amended or repealed, together with a concise statement of the changes made.